OPTe and the General Data Protection Regulation (GDPR)
Europe’s General Data Protection Regulation (aka GDPR) is a new and far-reaching privacy regulation that takes effect May 2018.
This FAQ provides information about the law and how we are implementing the GDPR’s important principles for OPTe’s products and services, including OPTe.io.
We are adding features to enhance user choice and bring more transparency to our practices around the collection, storage, and use of your data. We expect that OPTe products and services will be in compliance with GDPR requirements when the law goes into effect on May 25, 2018.
We’re also providing additional tools and information to help users of our services take the steps needed to comply with the law, if necessary.
Below you will find a list of common questions we have gotten about GDPR and our answers to those questions.
General Questions
>> What is the GDPR?
The GDPR, among other things, requires companies and site owners to be transparent about how they collect, use and share personal data. It also gives individuals more access and more choice when it comes to how their own personal data is collected, used, and shared.
You can read the full text of the law here. We also found these resources helpful in understanding the principles and specific requirements of the law:
>> When does the GDPR take effect?
The law goes into effect on May 25, 2018.
>> Who does the GDPR apply to?
The GDPR is a European law that grants personal data rights to individuals in the European Union. However, its requirements apply to all sites and online businesses who collect, store, and process personal data about individuals in the EU.
>> How can I get in touch with you with a GDPR related request?
You can contact us here: https://opte.io/support/help/
Questions About Your Rights As A User of our Services
>> What rights does the GDPR give me?
The GDPR gives EU individuals rights to their personal data. There are some exceptions/exemptions to the rights granted by the GDPR, but in general it includes rights to:
- request access to the data we store about you
- request updates/changes to your personal data
- request the deletion of your personal data
- take your personal data to a new service
- request we limit our collection and use of your personal data (e.g., opt out of being tracked by our first party analytics tool)
Although GDPR is a law that only applies within the European Union, we are offering tools to manage your personal data to all of our users.
Additionally, you can expect that we as a company will work to protect the privacy of your personal data, will only collect the data when we have a reason to do so, and will delete your personal data once we no longer have a need for it.
>> How do I request access to my personal data? How do I request changes to it?
If you’d like to know what personal data we have stored about you, please contact us with your request. If upon reviewing that data you need to request changes to it, please let us know and we will work with you to make the necessary corrections.
>> How do I take my data to a new service?
Your site is yours and your content belongs to you. We hope you find our services and products useful, but if you are currently hosted with us and have decided to move elsewhere, we provide you with the tools you need to easily move your site without any extra charges from us.
>> How do I delete my personal data?
Although we’d be very sad to see you go, starting on May 25, 2018, you’ll be able to close your www.opte.io account. Please check this page then for more information.
>> How else are you protecting my privacy and my personal data?
User privacy is critically important to us at OPTe. Our privacy principles align with many of the GDPR principles, and we built our products and services with those principles in mind.
- Control of Your Content. We aim to give you as much control as possible over who can see your content. For example, the WordPress Admin Dashboard → Settings → Reading gives you choices to make your site public, or hidden from search engines, and Page Visibility gives you options about who can see specific pages on your site.
- Strict Guidelines on Providing User Information to Governments. We understand that safeguarding our users’ private information is a vital aspect of the trust our users place in our services to keep them safe, and in some cases, anonymous. Our Legal Guidelines describe when we will disclose user information in response to requests from law enforcement or from complainants in civil litigation.
- Your Security is Our Priority. While no online service can ever be 100% secure, we work very hard to protect your information from unauthorized access. We support and promote encryption of user data and we encrypt all traffic (serve over SSL) for all www.opte.io sites, by default. We also include the Jetpack plugin and *highly encourage* you to use it’s advanced security settings, like Two Step Authentication using your WordPress.com account, to help protect your account and your data.
Questions About Your Responsibilities as a Site Owner
>> What Tools Do You Offer to Help Me Comply with GDPR?
We provide tools to help you manage your user’s data, and to respond to requests from your users, for example, the ability to delete comments on www.opte.io, or to delete order records from WooCommerce. There are also other tools described in the question below. In general we try to make it possible for you to manage your site without needing our help, but if you get a request from one of your site’s users that you don’t have the ability to fulfill, you can contact us to request our help.
We also put together a Privacy Notice and other support documentation to describe the personal data that we collect on your behalf about your site’s users. That notice can be found online at https://opte.io/privacy-notice. We hope that information helps you in drafting your own privacy policy for your site. Speaking of a Privacy Policy….ours is available under a Creative Commons Sharealike license. You’re more than welcome to copy it, adapt it, and repurpose it for your own use. Just make sure to revise the language so that your policy reflects your actual practices.
>> What data do you collect about the people who visit/use my site?
We aim to collect the minimal amount of data necessary to provide your site visitors with our service. Please see our Data Collection section below for more information about what we collect and when.
>> My site saves people’s personal data when they follow/subscribe to it or purchase a product on my site, and when they like or comment on a post or product; how do I manage this data to comply with GDPR?
Your site saves information about a person who follows or comments on your site in order to provide this service to them and email them updates about your site.
If a visitor to your site requests access to the personal data you have saved about them, we can help you to gather the data we have saved via our service. You can contact us to request that data.
If a visitor to your site requests you delete their data from your site, you have the tools at your disposal to do this. For example, you can delete comments, form submissions, customer information, and remove user accounts from your site. Additionally, subscribers to a blog (Jetpack) are able to unfollow it at any time and the link for that is included in the footer of the follow emails.
>> Some of the Jetpack modules, like Jetpack Comments, collect the personal data of visitors to my site. Do you provide any tools to help me manage the privacy of this data?
Jetpack is a third party service by Automattic. In their new Jetpack Privacy Center you can find information about the data they collect and use on a module by module basis. They published this to help you disclose in your site’s Privacy Policy an accurate list of what data your site collects about them to your site’s visitors.
>> Can you tell me more about Google fonts on my site?
The Google fonts API collects a very limited set of information and uses it only for serving the font to your site. You can read more about the data Google collects, stores, and uses in connection with Google fonts here: https://developers.google.com/fonts/faq.
>> What is a Data Processing Agreement (or amendment) and do I need one?
DPAs are contractual tools for web sites and companies to make commitments to their customers, vendors, and partners that their data handling complies with the law. It is not relevant or needed for the typical site owner.
We are able to provide data processing amendments to users of our Enterprise level plans and OPTe Trader plans on www.opte.io. If your site has an active plan on one of these services, please contact us to let us know what you need.
Having a DPA does not change any of our practices regarding your site or your visitors. Everyone using our service gets the same high standards of privacy and security.
Data Collection Questions
>> What data do your various services collect about me?
We have always tried to collect the minimal amount of data that’s necessary.
For example, when you sign up for OPTe.io, we ask only for limited information needed to set up your OPTe.io account. We require an email address and a username, nothing more. If you purchase a paid plan, we’ll need additional information to process your payment. You are welcome to add other information to your public profile and account settings, but we don’t require you to give us any other personal information to get your account up and running. The same principle applies to all our products and services.
For a more detailed description of the data we collect, please refer to our respective policy page at https://opte.io/privacy/.
>> Does OPTe sell or give away my personal data?
We do not sell your private personal information.
We will share information about you in limited circumstances, and with appropriate safeguards on your privacy. You can read more details of when we share your information, and what we share, in our privacy policy.
>> What data do your services collect about the people who visit/use my OPTe.io site?
As with the data we collect about you, we try to collect the minimal information required to make our services available to the people who use your site. We have created a new privacy notice to detail exactly what that information is and how we use it, which is available to you and to your site visitors at https://opte.io/privacy-notice.
>> How long do you keep logs?
Our system logs, which record information about visitors to OPTe’s websites, are kept for 30 days after which they are deleted.
>> Where are your servers located?
OPTe’s servers are all over the world. This allows us to provide the fastest service to our users, and to the visitors viewing our users’ sites, no matter where they live. It also allows us to keep our service, and your site, running should one or more of our servers go down.
Although we have servers all over the world, at present all personal and site data is stored exclusively on US based servers.